Job Title

Administrative Assistant (Part Time)

About The Job

As an Administrative Assistant at Harbinger Marketing, you’ll be a vital part of our team, ensuring the smooth operation of our daily activities. You’ll play a key role in fostering a positive work environment, supporting both our team’s administrative needs and our vibrant company culture. Your work will directly impact our efficiency and the overall satisfaction of our team members.

At Harbinger Marketing, we believe in valuing our employees and their contributions. We foster a supportive and collaborative environment where your organizational skills, attention to detail, and proactive approach will thrive. If you’re excited about the opportunity to make a significant impact, contribute to a dynamic team, and grow your career in a company that values respect, dignity, and professional development, we’d love to hear from you.

Harbinger Marketing is a fast-growing marketing and web development company based in the United States. We believe that the best work happens in an environment where an employee is more than a number and where an employer is more than a paycheck. Our team shares a deep commitment to treating each other with love, respect, and dignity. We spend a lot of time “at work”; life is too short not to work at a company that you love. We believe that the best work will come from a team that is predominantly on-site and shares life in common beyond their work.

Harbinger Marketing is developing a Bulgarian team located in the city of Varna and planning to establish an office and robust team that will service 100% of Harbinger’s development needs. The role will be a remote contract position at first with limited face-to-face interaction with our team in Varna. The goal would be to transition this role to a regular position as a part of the subsidiary we have in Bulgaria and an office we’re planning to establish in Varna.

The role will initially be part-time (4 hours/day) with the potential to transition into a full-time position in the future. The professional we’re looking for should be located in Varna, nearby Varna, or willing to relocate.

Salary range: 900-1000 BGN (net)

Interested in joining our team?

Who We Are Looking For

  • 1+ years of experience as an administrative assistant, office manager, or a similar role.
  • Excellent organization; time-management and problem-solving.
  • Proficiency in Google Workspace / Microsoft Office.
  • Technical literacy for basic IT tasks (setting up computers and software for new employees).
  • High-level English—written and spoken.
  • A passion for helping others and creating a supportive environment.
  • Have a strong attention to details and a healthy dose of perfectionism.
  • Has the ability to effectively take critiques, work efficiently under pressure, meet the predefined deadlines and do a quality job under tight deadlines.
  • Initiative and desire to learn and grow with the company.
  • Analytical thinking and willingness to resolve issues.
  • Strong work ethic and sense of responsibility.
  • Ability to troubleshoot and find timely solutions.
  • Ability to multitask.
  • Strong verbal and written communication.
  • Initiative and a desire to contribute creatively within the team.

What You Will Do

  • Organize team-building events and other team activities.
  • Manage documentation for annual leave, sick leave, business trips, and related administrative tasks.
  • Liaise with the accounting department.
  • Manage expenses and reimbursements.
  • Build and maintain a healthy company culture via games, quizzes, and social events.
  • Administer onboarding for new team members.
  • Handle ordering, preparation, storage, distribution, and documentation of company equipment and software.
  • Participate in sourcing, recruiting, and initial screening of candidates.
  • Prepare monthly work schedules for accounting.
  • Review and control the team’s weekly schedules.
  • Prepare reports.
  • Recommend improvements.
  • Identify and discuss current/potential problems and solutions with management.

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